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Setting up and Managing Finances
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Knowledgebase Setting up and Managing Finances

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Video on the Member Wizard finance module

This 11 minute video walks you though the Member Wizard finance system.  Member Wizard Finance module

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Member Wizard for Treasurers

A Quick Guide to Member Wizard for Treasurers If you are using Member Wizard for the first time or if you are a first time Treasurer then you may find this informat

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Setting Up Member Payment Details

Member Payments: Setting Up Member Payment Details

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Setting up Bank Accounts

One of the most useful functions of Member Wizard is managing an organisation's finances. In order to use the financial aspects of the software you must first set up which bank accounts to use for rec...

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Creating a Bank Transfer

If you wish to transfer money between your various bank accounts you need to create a Bank Transfer. Click on Money in the left navigation panel then select Bank Transfer. Click Add

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Cash/Cheque Deposits and Receipts for multiple invoices/members

There are a couple of scenarios when you will need to complete a Deposit. The first is in cases where money coming into your bank account is not via Direct Deposit or by Stripe. If you create an EFT r...

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Import Bank Transactions

To manage your financials through Member Wizard you can use either a manual or import data option. With the manual option you basically just enter deposits and expenses in the system and when you come...

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Bank Reconciliation

Member Wizard can provide full banking reconciliation of your bank accounts. To reconcile a bank account: 1. You will need your printed or online Bank Statement showing all transactions and the clos...

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Managing an Invoice

Invoices in Member Wizard can be created either by Member Wizard itself to balance a member's receipt or or they can be created manually to reflect a debtor transaction such as hiring out facilities, ...

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Adding an Expense

To record an expense click Add in the Money, Expense menu and complete the relevant details in the top section of the form. Once you have recorded the 

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Accepting face to face payment of an outstanding invoice by credit/debit card

If your organisation has connected Stripe (or Kina Bank in PNG) then you can accept face to face payments at the counter for outstanding invoices. Note. This option will only appear available if the m...

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Viewing and Printing a Member Statement

You can view or print a Member Statement which will show all membership payments made by an individual member by selecting the member from the Member List then clicking the Statement button in the mem...

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Managing Part Payments

If a member part pays their membership then when you enter the amount they are paying, if that amount is less than the allocated amount for that level of membership, the system will automatically crea...

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Renewing Member Details Online

Just as members can join your organisation online, so can they renew their existing membership and, if you have Stripe set up, pay online. Just as when you email your members a reminder they can updat...

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Petty Cash

The best way to manage Petty Cash is to treat it like another bank account. In that way when you draw money from your bank account to fund petty cash you can perform a Bank Transfer and when you spend...

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Create a Receipt

Click on Money and select Receipt. In the Receipt List screen you will see all receipts you have issued for the current financial year. If you wish to see previous financial years click the drop down ...

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Adding a Debtor

Why Debtors? When you receive and receipt money from an individual or a business which is not a member of your organisation then you probably do not want them in your Member List. Instead you can add ...

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Accepting Credit / Debit Card Payments

Configuring this option will permit members to pay Reminders and also Member Online Applications using their Credit / Debit Card. Member Wizard uses independent banking system Stripe to provide this f...

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Accepting Direct Deposit Payments

Click the Allow Direct Deposit box then provide your BSB, Account number and Account Name for your organisation's bank account. Once again, you can check the Enable Donations box if you wish an option...

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Sending Pay Owing invoice

Sending a Pay Owing If a member owes money for a number of items and you wish to send an invoice for all items which can then be paid by one transaction then this function will facilitate this.

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Outstanding by Category Report

Outstanding by Category  This report simply shows the total value of outstanding invoices by Account Category. 

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What is Stripe

WHAT IS STRIPE? Stripe is a company that allows businesses of any size to accept payments and manage their business online.

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Processing Stripe Refunds

Processing a Full Stripe Refund To refund the full amount of a Stripe Receipt, locate and hightlight the Receipt (you can obtain the Receipt number from the Member Statemen

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Processing Non-Stripe refunds

If a member has been invoiced and for whatever reason you wish to cancel the invoice and the member has not paid the invoice via Stripe then below are the various options depending on the payment stat...

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Creating a General Journal Entry

The General Journal is designed to facilitate the movement of money from one account category to the other without impacting on the bank reconciliation process. Typically this is used when populating ...

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Retained Earnings

Please note: this function is only available on request by organisations whose accountant or auditor have requested it be provided. Contact Support to have it activated on your database. *************...

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Using a Stripe reader

Stripe make a terminal which wirelessly connects to your device and which will allow you to accept credit/debit card payments via either tapping or inserting them in the reader. The device is not inex...

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Setting up a Budget

You can set up budgets for any of your account categories and the system will track expenditure against them and provide a Budget Report in the Reports menu. 

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