The Member Wizard Scanner App

PLEASE NOTE: AT THIS STAGE WE ARE WAITING FOR APPLE TO APPROVE THE SCANNER SO IT CAN ACTUALLY RECORD ATTENDANCE. SO FOR THE MOMENT IT ONLY WILL DISPLAY WHETHER THE MEMBER IS REGISTERED FOR THE EVENT OR NOT BUT IT WILL NOT MARK THEM AS ATTENDING. ANDROID DEVICES WILL SCAN ATTENDANCE.

This app can be downloaded by a member who is registered to install it on either an Apple or Android device. 

To register a member select their name from the drop down list and click the Send Activation Email.

A code will be sent to the member with links to download the scanner app for Android or Apple devices. 

To remove a device registered to use the scanner, highlight the device in the Phone App Scanner Devices page and click Revoke.

IMPORTANT: IN ORDER FOR THE SCANNER APP TO OPERATE IT MUST BE OPEN ON THE DEVICE SCREEN AND HAVE THE FOCUS OF THE SCREEN.

The reader reads the member number contained in the QR code and inserts it onto the screen in the Member number box and "clicks" enter to display the details. It is also possible to simply enter the member number manually.

How Do I send the scanner app to a Tutor or Event organiser who wishes to use it to mark attendance?

1. In Member Services/Scanner App click Activation Code

2. Search for the member who you wish to send the app and code to and click Send Activation Code

3. The member selected will receive the code and instructions sent to them in an email to the address registered in their Member Record. They should open this email on their phone or whatever device they will be using to scan member cards.

4. The email contains links to install the scanner app from the Google Play Store for android and Windows devices and from the Apple Store for IOS devices. The scanner app will then ask them to activate the scanner by inserting the security code contained in the email.

5. To use the scanner the authorised scanner user opens the app and indicates if they want to :

View details of a member

Check Attendance for a Class

Record an Event attendance.

Note: if the user is not a Tutor/Convenor then they will not see the Mark Class Attendance option. All scanner operatives will be able to view member details and scan them into an event occuring on that day that they are registered for. If they are not registered a message will display and a not registered sound will play. 

IMPORTANT: If using an external scanner app attached to a laptop or PC then the Class or Event Attendance marking page must be open and the focus of the screen must be in the member number field for the scanning of cards to work. The link to open the class scanning page is in the Admin Portal. Highlight a Class in the Class list and click Attendance Scan in the page menu.

For Tutors/Convenors scanning members into a class, the class will not display on the screen unless it is being held on that day. Then all they need do is click on that class on their device and when it opens they can commence scanning to mark attendance.